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Regulations of the World Ophthalmology Congress
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Article 1
Purpose
The World Ophthalmology Congress (hereinafter called the "Congress" and from its inception in 1857, known as the World Ophthalmology Congress ) is convened periodically for the purpose of contributing to the progress of ophthalmology and to furnish the occasion for meetings and discussions to people interested in this science.
Article 2
Dates and Site
The dates and the site of the Congress are fixed by the Board of the International Council of Ophthalmology (hereinafter called the "Board"). An invitation to hold a Congress in a country can only be considered if it is sent by a society of ophthalmology affiliated to the International Council of Ophthalmology (hereinafter called the "Council"), and its ability to conduct the Congress is demonstrated.
Article 3
Organizing Committee
The Board determines the legal structure of and responsibility for each Congress, and will name, if appropriate in conjunction with the host, an organizing committee (Congress Organizers) responsible for the management of the Congress.
Article 4
President
The President of the Congress is designated by the Board upon the nomination of the entity that hosts the Congress.
Article 5
Registrants
The following may be registered for the Congress:
- Holders of a medical degree;
- Persons who have rendered service to ophthalmology and whom Congress Organizers wish to participate in the Congress. The Congress Organizers reserve
sthe right to decline each request for individual registration without being obligated to justify its decision. All those, whose registration has been refused, may appeal to the Board.
Article 6
Registration
The categories and amount of the registration fees are determined by Congress Organizers with approval by the Board.
Article 7
Scientific Management
The Congress Organizers are responsible for the scientific program and management of the Congress in consultation with the Board and Supranational organization if one is involved. This responsibility includes announcements prior to the Congress, determination of the scientific program, organization of special sessions, acceptance of communications, publication of abstracts or proceedings, arrangements for meetings of the Board and General Assembly, and all arrangements for scientific and general social activities pertaining to the Congress. A Scientific Program Committee shall be appointed, with approval by the Board.
Article 8
Communications
Scientific communications must be original. All communications at the Congress, including the figures and illustrative material, are the property of the Congress Organizers. The text of communications published integrally in the proceedings of the Congress may not be published elsewhere without the express written approval of Congress Organizers. If the Congress Organizers decide to publish only an abstract or restricted text of the communication, the author is authorized to publish the integral text elsewhere.
Article 9
Languages
Before each Congress, Congress Organizers, in consultation with the Board, will choose the administrative languages to be used at the Congress. The sessions of the Congress are conducted in one of the administrative languages of the Congress and the reports are written in one of these languages. For the discussions, the choice of language is free. For publication only one of the administrative languages may be used.
Article 10
Publication and Summary
The Congress Organizers will decide about publication of the proceedings of the Congress. This may take the form of an integral publication or a summary publication of the communications and discussions. The Congress Organizers are responsible for compiling and distributing publications related to the Congress.
Article 11
Financial Management
The Board will determine responsibility for financial management of each Congress in conjunction with the host. This determination will include who will be responsible for liabilities, legal action or a claim that may arise in relation to the Congress and how any positive balance after payment of all the costs and the closure of accounts will be allocated, which will be defined in a prior written agreement between the Council and the Congress Organizers.
Article 12
Awards
Awards presented with participation of the Board during the Congress are set forth in the "Regulations of the Awards".
Article 13
Amendments and Additions
Amendments and additions of these Regulations shall be valid only if they have been accepted by the Board by a majority of two thirds (2/3). Such amendments and additions shall have been distributed to the Board at least two (2) months in advance of the meeting at which they are to be considered.
Adopted June 26, 2008, Hong Kong
Next: Regulations of the Awards of the International Council of Ophthalmology
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